Wedding Planning

Your Wedding Planning Guide

planning guide

Want to be well organized for your special day? To ensure you get everything done you want to get done and booked? Here’s a handing Planning Guide to help make the whole process easier.

— Announce engagement.

— Select wedding date.

— Hire wedding consultant/coordinator.

— Determine type of wedding: location, theme, number of guests, formality, time of day.

— Determine budget and how expenses will be shared.

— Buy a Day-timer to keep track of appointments and events.

— Develop a record-keeping system for payments.

— Create an approximate-number guest list.

— Decide if you will be inviting children or not.

— Select and reserve ceremony site.

— Select and book officiant/priest/minister/rabbi, etc.

— Select and book reception location.

— Select and order bridal gown.

— Determine colour scheme.

— If ceremony or reception is at a home, arrange for any home improvements.

— Select and book caterer, if needed.

— Obtain passports, visas, birth certificates, any documents needed for travel and/or marriage licenses.

— Select and book photographer.

— Select wedding party.

— Give wedding party a list of their responsibilities.

— Select and buy attire for bridesmaids and flower girl.

— Select and buy attire for mothers of the bride and groom.

— Select and book ceremony musicians.

— Select and book live band or DJ for reception.

— Select and book videographer.

— Select and book florist.

— Register for your wedding gifts.

— Schedule fittings for custom-made bridesmaids’ gowns.

—Arrange marriage preparation courses, if necessary.

— Reserve rental items.

— Select and book decorator.

— Finalize an A and B list of guests.

— Select and order invitations and other wedding stationery.

— Set date, time and location for rehearsal dinner.

— Select and book honeymoon night suite.

— Arrange accommodations for out-of-town guests.

— Start planning your honeymoon.

— Shop for your wedding gifts for each other.

— Shop for your wedding gifts for your wedding party.

— Shop for your wedding gifts for your parents.

— Buy shoes, lingerie and accessories for the bride.

— Buy shoes and accessories for the bridesmaids.

— Select and order wedding bands.

— Take formal engagement picture.

planning guide


— Select and order wedding cake.

— Order party favours/bomboniere.

— Select and order decorations.

— Purchase honeymoon attire and luggage.

— Select and book wedding day transportation.

— Start addressing your invitations.

— Plan activities for out-of-town guests (optional).

— Obtain marriage licence (expires in three months).

— Go on trials and book wedding day hair and makeup.

— Bring your headpiece and wear a white shirt.

— Send out your invitations.

— Select ceremony readers.

— Select ushers to seat your guests.

— Select guest book attendant.

— Select your master of ceremonies.

— Mail invitations for shower.

— Get photography permit, if needed.

— Maintain a record of RSVPs and early wedding gifts.

— Maintain a record of shower gifts and send thank- you notes.

— Purchase all ceremony and reception accessories: guest book, toasting glasses, garter, ring pillow, etc.

— Select and reserve wedding attire for all gentlemen.

— Mail invitations to rehearsal dinner.

— Plan bridesmaid luncheon.

— Select your something old, new, borrowed, blue.

— Finalize all food and beverages for wedding.

— Finalize all ceremony details with officiant.

— Finalize all rehearsal arrangements.

— Finalize all floral arrangements.

— Final fittings for yourself and bridesmaids.

— Make a wedding day itinerary.

— Give a copy of the itinerary to your wedding party and vendors.

— Finalize all details with all your vendors.

— Decide order of receiving line and head table setting.

— Contact guests that haven’t replied.

— Pick up wedding rings.

— Give photographer a photo checklist.

— Visit reception site for floor plan.

— Create reception seating plan.

— Give musicians a list of your music selections.

— Inform attendants when and where to pick up attire.

— Determine VIP seating for ceremony seating.

— Print out seating cards.

— Pick up honeymoon tickets.

— Give caterer/reception venue final tally of guests.

— Pack for your honeymoon.

— Wrap reception favours/bomboniere.

— Arrange mail collection for when you are on honeymoon.

— Drop all wedding accessories and decor off at ceremony and reception locations.

— Make sure you bring all gifts that will be handed out at dinner.

— Make sure you have all final payments in envelopes for wedding day.

— Pack overnight bag for honeymoon suite.

— Make sure wedding party members have their itinerary.

— Make sure gentlemen have black socks.

— Go to church for rehearsal.

— Review VIP seating with ushers at ceremony location.

— Eat breakfast.

— Pack anything remaining on your “To Bring” list in cars.

— Maid of honour has groom’s ring

— Best man has bride’s ring.

— Make sure you have your marriage licence, photo permit and Special Occasions Permit, if needed.

— Put your engagement ring on your right hand.

— Use your wedding day itinerary to get you through the day.

— Remember to look around and soak in the views of the day for which you planned so long and hard. W

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