When there’s a monsoon rain and you don’t have shelter for your 100 guests? It’s slightly less sublime. (There’s still potential for memories that will be shared for years to come—just not the ones you wanted.) Here’s how to have a happy outcome:
DOs
1. Do Make a Weather Plan
Ottawa’s spring and summer weather can and does fluctuate unexpectedly. Be prepared.
A tent—with flooring and side walls—or an alternative indoor space is an absolute must to have in place when you’re making ceremony plans. If you’re planning the whole occasion outdoors, that tent is a non-negotiable basic. It’s your space for dinner and dancing.
In case of hot sun:
Provide shade or sun parasols and handheld fans for guests during the outdoor ceremony.
Have sunscreen available.
In case of rain:
Offer umbrellas. Affordable, attractive clear umbrellas are readily available at discount retailers.
For the evening:
Anticipate cooler temperatures and bugs after the sun goes down.
Consider bug mitigation strategies, such as professional pest control treatment the day prior, and have bug spray on hand, as well as citronella candles and bug-repellent lanterns.
Have an array of throws and shawls at the ready to ensure guests’ comfort.
Have adequate lighting. String lights, twinkle lights and battery-operated lanterns and candles can be utilized to create an inviting ambience.
2. Do Keep Your Guests Hydrated
Set up beverage stations with hydrating refreshments including water, sparkling water, punch, lemonade and other non-alcoholic options along with the alcohol.
3. Do Opt for Weather-Resilient Décor
Use weighted decorations to withstand wind.
Pick heat-resistant florals.
Use LED candle alternatives to get the glow without the fire risk.
4. Do Think About the Ground
Provide a walkway or flooring to avoid heels sinking or people walking in mud.
Consider purchasing inexpensive heel stoppers for grass to have on hand.
Encourage guests to bring comfortable backup footwear, especially if the ground is uneven.
5. Do Hire Vendors Experienced with Outdoor Weddings
They’ll understand:
Power needs for outdoor setups
Generator requirements
Proper tenting strategies
Heat-safe catering plans
6. Do Ensure You Have Sufficient, Well-Stocked Restrooms
DON’Ts
1. Don’t Assume the Weather Will Cooperate.
You can count on Ottawa weather being erratic—even when the forecast calls for clear skies and sun.
2. Don’t Underestimate Wind.
Ottawa can get gusty.
Avoid:
Lightweight décor that blows away
Aisle runners not weighted down
Unsecured arches or florals
Candles
3. Don’t Ignore Bug Control.
Particularly in June and July, mosquitoes and blackflies can be fierce.
Avoid:
Scented floral sprays on guests
Standing water near the ceremony, dining and reception areas
4. Don’t Use Heat-Sensitive Food or Décor
Avoid:
Buttercream-heavy desserts without shade
Cheese boards left out in the heat
Chocolate favours (they melt fast)
5. Don’t Place Guests in Direct Sun Without Shade
Avoid:
Seating rows facing directly west (sun in eyes)
Open lawns or fields without shade
Making elderly guests walk long distances in the heat
6. Don’t Forget Accessibility
Grass, gravel and hills can make it difficult for:
Elderly guests
Wheelchairs
Strollers
Provide assistance if the terrain is uneven.
